DAY OF CONTACT
Please provide us a contact person other than yourself to contact on the day of your event. Often times the host of the event is unavailable due to a busy schedule. We'll need to get a hold of someone in the event we can't reach you.
Please provide the following:
- Caterer name
- Caterer phone & email
- Arrival & setup time,
- Buffet style or plated
***You will need to provide the catering license and/or food waiver to firstname.lastname@example.org. If the catering license and/or food waiver is not received 14 days before the event, food service at the venue will be strictly prohibited.
BEVERAGE SERVICE DETAILS
List All Beverages (non-alcoholic and alcoholic) that you will be providing if a host bar was chosen. If the venue is providing bartenders, please see your contract for any additional bartenders that will be need and additional fees to be payed. Please note - when a host bar has been chosen, the client is responsible for supplying all cups, napkins, straws, garnishes, and ice. No alcohol is allowed in the Suite in the back. Alcohol is strictly prohibited on tables and must be served at the bar for our licensed bartenders. Failure to comply will result in confiscation or alcohol and a $250 fine.
Please provide the vendor name, contact name, contact phone and email, and arrival and setup time.
Please provide the name of the decor company, contact name, arrival & setup time, time decor will be removed (all decor must be removed following the event - no exceptions)
AUDIO/VISUAL - DJ
Please provide company name (if applicable), contact name, phone number & email, arrival time for setup/sound check. The Arrival Time also includes a training session with our A/V system - the A/V training is mandatory when accessing our sound system per the A/V waiver.
LIGHTING & DRAPERY DETAILS
Please provide a color scheme for overhead theatrical lights, and LED up lighting. Please provide detailed instructions for closing or fanning drapes along mirrors and side ballrooms.
Please provide the company name(s), contact person, contact phone & email, and setup and tear down times for any additional vendors.
Please supply any additional notes about your upcoming event